LOOK SOMEONE ELSE'S CALENDAR IN OUTLOOK FOR MAC ANDROID
If you are using Outlook App on mobile devices or tablets, including Windows Phone, iPhone, iPad, Android phones, select the option Outlook App on mobile/tablet devices at the bottom. If you are using browser to connect an Office 365 or Exchange mailbox, select Outlook On the Web/Outlook Web App.įor Outlook app on mobile or tablets devices Outlook 2016 for Macįor Outlook on the web or Outlook Web App
The About Outlook window will appear similar to one of the following, depending on your version of Outlook for Mac. On the Outlook menu, select About Outlook. On the Help menu, select About Microsoft Office Outlook. Select Help, and then select Additional Version and Copyright Information. Select Office Account, and then select About Outlook. If you do not find either option, see the steps below. Select File, and then find either Office Account or Help, and follow the steps for which option you find. If you do not find either Office Account or Help on the File menu, then follow these steps: Outlook 2016 (only for Office 365 users on Monthly Channel)ĭon't know which version of Outlook you are runningįirst determine which outlook version you are using.Let me know what you think of this and if it has changed the way you work.The third party mail services such as Gmail,AOL,Yahoo are not supported by Microsoft and this guide might not apply to them.ġ0-15 minutes. I hope that this has helped with decluttering your or your boss/client folder. I can now reply in Lisa’s Inbox and decide if I am replying as Lisa or as myself. Then type in the email address of the account whose folder you wish to open If your boss or client has given you permission to view their Inbox or Calendar via Folder Permissions, then you will be able to open them in your local Outlook desktop app. The person who wants you to manage their diary or Inbox must give you the required delegate access. Remember also that permissions are set by the boss or client. Remember you can decide whether they can see your private items. You can also give them the ability to send email on your behalf. When you make someone a delegate you are giving them permission to receive and reply to calendar meeting requests. In this case both Lisa and I will receive a fully functional meeting request and either one of us can reply in from the Inbox. Here is the meeting request in Lisa’s Inbox- note that is received for Shelley Fishel
In this case I won’t see the meeting request until Lisa has accepted it and the meeting appears in my calendar. But I can safely leave it to Lisa to sort it out. Note that it says that my delegate has not responded.
I get a copy of the meeting request – so it goes in my calendar but my delegate (in this case Lisa) will respond. When the first option is selected, the person who is the delegate receives all meeting requests that are sent to me and replies on my behalf. My delegates only, but send a copy of meeting requests and responses to me (recommended).In this case Lisa can edit my Calendar and My task list but not my Inbox, Contacts, or Notes Note – the two tick boxes under the permissions.Īutomatically send a message to delegate summarizing these permissions – this will let Lisa know that she has been made a delegate and what she can doĭelegate can see my private items – If you make private appointments on your boss or client’s behalf unless this is ticked you will not be able to see them on the calendar as they will be marked private. You are now prompted to select the person to make into your delegate – click Add to select them form the list From the drop down choose Delegate Access.Much better if you are a delegate which gives you control over what happens in the Inbox/Calendar you manage. Now you could of course send the meetings from your own calendar, but then your calendar will be totally clogged up with your boss or client’s meetings. If they set up their own meetings, they still want you to handle the replies. They want you to set up meetings on their behalf and they don’t want the bother of accepting them – they would prefer you to receive the meeting responses. You are managing your boss or client’s Inbox and/or Calendar. I thought it would help others if I created a post on the topic. Today’s post is written because of a question I was asked on LinkedIN last week.
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